7 Things to Look Out For to Make a Proper Business Trip

For some people, business trips can be merely one of the working routines. However, for many others, a business trip can be their first or a trip that rarely comes by. Contrary to leisurely trips, when you’re on a business trip, you have work responsibilities that you will have to get done.

Behind the excitement of business trips, there are undoubtedly other things that need to be prepared to ensure that your trip is comfortable. Let’s find out what makes your business trip more comfortable and convenient.

These seven things make a comfortable business trip.
 

1. Re-check your business trip schedule

Make sure you go on the specified date and don’t hesitate to reconfirm your departure to the responsible department. Don’t let your travel plans fall apart because of schedule changes you’re unaware of.

If possible, schedule your visits in advance. Make sure to estimate the time lag for the trip from one point to another or if you catch an indication that a meeting will be finished earlier or later.

2. Make sure to prepare your necessary work device and equipment

Because it’s a work-related trip, ensure that you have the necessary work device and equipment prepared and packed. You can keep the devices and work materials in a bag you will always hold onto. Don’t forget to recheck the devices you use for work and ensure they function properly. It’s always best to finish any decks or presentation materials before the trip.

3. Get your transportation arrangement in order

Every trip requires proper transportation arrangements, so keep an eye on this matter. You can communicate with responsible departments at the office or arrange the transportation on your own, whichever is the proper corporate workflow in your office.

Whether you’re flying, riding on a train, or taking a bus, ensure that your tickets are secured well before departure. If you’re traveling abroad, take care of the required documents like passports and visas. Double-check your ticket again to see whether it has the correct date and schedule.

If you are going to ride an operational car or other vehicle provided by the office, you should have a reliable driver taking you to the destination. Traveling out of town on a road trip will be exhausting if you have to drive and work at your destination.

4. Prepare your accommodation 

For medium and long-distance business trips, accommodation support is necessary. You may need to book a place days in advance of departure. Some offices set their own rules regarding accommodation reservations, both hotel referrals and limits, which can differ in each city. Don’t hesitate to consult with the responsible department.

5. Only pack the necessary clothes

Pack necessary clothes first, then complementary ones later. If you work in a uniform, pack that first, followed by formal clothes such as shirts or batik blouses if necessary. After all that is set, pack other clothes for other activities.

6. Don’t overpack

Besides work devices and other necessary things, don’t forget to pack your personal equipment. You can check with the other party whether or not they provide the items you need to work. Sort and choose the items you need to bring, especially personal items. 

Some hotels provide towels and hairdryers, so make sure about that, and you can free some space in the luggage.

7. When possible, explore your business trip destination 

No matter how packed your schedule during a business trip is, a little exploration of the place you’re visiting will do no harm. Take the free time you have to have lunch at a legendary shop locals rave about, shop for souvenirs, or take some snaps at the city’s landmarks. If possible and you have enough free time, this is the chance to visit the iconic places in the city. But make sure that doesn’t get in the way of your main purpose!

To make your business trip more comfortable, don’t forget to prepare your transportation arrangement in the destination city. With various car rental services, TRAC is here to ensure that you can navigate your way around the city comfortably. 

Not only is TRAC efficient in helping you navigate your way inside the city, but TRAC is also reliable whenever you have to go on an intercity trip. With newly launched and well-maintained fleets, TRAC is also equipped with expert and experienced drivers that will always be happy to drive you around various cities in Indonesia.

TRAC has several representative offices in cities all across the nation, such as Medan, Padang, Palembang, Jambi, Pekanbaru, Lampung, Serang, Jakarta, Bekasi, Bandung, Semarang, Yogyakarta, Malang, Surabaya, Bali, Nusa Tenggara Barat, Pontianak, Banjarmasin, Balikpapan, Sangatta, Makassar, and Manado. TRAC’s wide coverage in Indonesia ensures that all your transportation needs are covered from the easternmost to the westernmost part of Indonesia.

If your current business trip requires you to get a hold of longer transportation support, then TRAC is your perfect go-to. Call the nearest TRAC representative office or customer assistance center at 1500 009 to get the best deals.

Besides business trips vehicles, TRAC also has a daily car rental service that you can order for travel, even for a wedding car. The reservation process is easy, especially if using the TRACtoGo application.

Download the TRACtoGo application via Google Playstore and Apple App Store and get the latest car and bus rental deals and offers.

To keep up to date with TRAC services, follow TRAC's social media accounts via Instagram @trac_astra, Facebook TRAC-Astra Rent a Car, and Twitter @TRACastra